Institutional Archive

The American Academy in Rome (AAR) Institutional Archive was established in 1992 and is currently housed in AAR’s New York office. Since 1965, AAR has collaborated with the Smithsonian Archive of American Art (AAA), completing four deposits of materials, with items ranging in date from 1855 to 2004. Records from 1855 through 1981 have been microfilmed and are available to the public via AAA. The materials held by the AAA are described via a Finding Aid

The physical collection housed within the NY offices contains historical documentation of AAR, through Board of Trustees and various committees’ minutes and operation records of the Development, Finance and Programs departments, including the School of Classical Studies, the School of Fine Arts, and the Summer Session. The Archive also includes records of Executives, Officers and Directors, and publications, photographs, newspaper clippings, ephemera, and architectural drawings.


The American Academy in Rome records are publication restricted. Written authorization to publish must be obtained from the President, American Academy in Rome, 7 East 60th Street, New York, N.Y. Additionally, “permission for direct quotations must be obtained from the parties originated the statements, or their literary heirs.” (American Academy in Rome records, 1855- 2012, bulk 1894-1946, Archives of American Art, Smithsonian Institution.)

The microfilm collection at AAA is unrestricted and open to the public for research (microfilm copies only). Consult the Finding Aid or contact the AAA for inquiries.

The Institutional Archive in the NY Office is closed to the public. Researchers may contact the Archivist at for all inquiries.

The Archives are available to the general AAR community during staffed hours. The AAR Archives is open to qualified researchers and scholars from throughout the U.S. and abroad. Appointments are necessary for all researchers who wish to consult archival and manuscript materials. All researchers must provide a valid photographic identification card.


The Institutional Archive at the American Academy in Rome is organized by record group. There are eight (8) record group structures: 1) Corporate Structure and Documentation, 2) Officers, Directors, and Executives, 3) Operations, 4) Other Collections, Related Entities, and Special Projects, 5) Printed Material, 6) Reference and History, 7) Audio-Visual Materials, and 8) Artifacts and Memorabilia. These record groups then consist of Sub Groups, Series, Sub-Series, and in some instances, Sub-Sub-Sub-Series and so forth.


View All Collections in Institutional Archive


Administrative Information

The Institutional Archive is open by appointment.

Contact the Institutional Archive
Phone: 0039.06.5846.281
Fax: 0039.06.5810.788

DHC Usage and Copyright Policy

Requests for commercial use and high resolution images and other professional services must be sent to the Academy's Photographic Archive.

Access Notes
American Academy in Rome
Photographic Archive
Via Angelo Masina, 5B
00153 Rome 

Developed by Emme.Bi.Soft S.r.l.